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Innovative Ways You Can Reduce Your Employee’s Business Travel Expenses

April 2, 2014 by lucas in Business, Money Saving Tips

If you’re a flashy entrepreneur or business owner, chances are you have to do a lot of planning when it comes to your employee’s business travel. It’s a good idea to do what you can to reduce your business travel expenses, especially since they can shoot up at a moments notice nowadays. Here are some innovative ways you can reduce your employee’s business travel expenses without asking them to share a room (which is definitely a step too far – they need their privacy):

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Photo Source: Flickr

Innovative Ways to Save on Your Employee’s Travel Expenses

  • Develop a firm travel policy that provides specific details about preferred hotel chains, what you’re willing to reimburse for expenses, and limits that could require a signature.

  • Make sure you stick to the travel policy you’ve created. Don’t allow any exceptions, and definitely don’t reimburse any expenses that weren’t allowed by your policy or make an exception.

  • When making reservations, use hotel chains that are less expensive. You shouldn’t compromise when it comes to cleanliness or employee comfort, but make sure you search for the best deals. Survey your employees afterwards to make sure you’re choosing locations that meet their needs.

  • You can control costs by using a consistent booking travel service, and by even using a company like FlyPPB, where you’ll earn rewards and save loads of money!

  • You could possibly receive a corporate discount on every flight if you make arrangements with one particular airline to use them every time you fly. You can also save when you book your flights well in advance.

  • Don’t ever leave flights till the very last minute if you can help it, as prices can often quadruple.

  • Make sure you try to reduce travel costs in other areas, like meals, transportation, and other things. However, you may need to vary the costs based on the location as different places will be more expensive than others.

  • Try experimenting with virtual meetings and services like Skype. Your employees will become more comfortable as they practice them over time.

  • Make sure you require your employees to take shuttle services and other less expensive forms of transportation. Less taxi usage with save a lot of money in the long run.

Asking your employees to make their reservations in a timely manner and to use less expensive public transport will make a huge difference to your travel expenses. It isn’t unreasonable to ask for this when they are available, rather than a taxi. Many big conferences offer free shuttle services between hotels and conference centres, so check this out too. You can easily streamline the costs of business travel this way! You are still being respectful of employees while making the most of your travel budget. By making sure you do this your employees will feel respected and therefore show positive morale. Your relationship will move in the right direction too! If you have any more innovative ways of saving on business travel expenses, please share them with us in the comments.