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Money Saving Tips

7 Must-Have Apps for Your Next Business Trip

July 22, 2015 by Financefox in Money Saving Tips

If you travel often for business, you know how hard it can be to keep track of everything while you’re on the go. Fortunately, your smartphone can prevent you from having a stressful experience during your travels. By utilizing some of these apps, you should be able to worry less, enjoy more, and have a smooth trip.

  1. GoToMeeting

Never miss a meeting again. With GoToMeeting, you can attend meetings no matter where you are. Free for attendees, and available for iOS, Android, and Windows, this app allows you to start or create a meeting from any location.

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Calendar integration, HD video conferencing, and a personal virtual meeting room are just a few things GoToMeeting has to offer. During each meeting, you can share your screen, view presentations and reports, chat individually with other attendees, and record the meeting to review (or share) later.

Although the app is free for attendees, two different subscription plans are offered for organizers, which start at $39 per month and offers a 30-day free trial.

  1. TripIt Travel Organizer

If you need help keeping track of your travel plans, TripIt Travel Organizer is a great app to have with you on the go. Forward your hotel, airline, car rental, or restaurant confirmation emails to TripIt, and the app will create an instant itinerary. For those who use Gmail or Google Apps, no forwarding is necessary, as it happens automatically.

After your itineraries are created, you can sync your trip plans with your Google or Outlook Calendar. You will then be able to add or edit plans manually either from the app or from TripIt’s website. The app is available for free, but the paid Pro version brings some useful bonuses to the table, such as real-time flight alerts and the ability to share you travel plans automatically with select people and groups.

  1. Uber

This one you may have already heard about. Uber is quickly becoming the world’s number one transportation company. It is replacing the taxi’s functions, predominantly with the use of its app, which allows you to schedule pickups from local drivers in 58 different countries. Drivers can be anyone from a regular person with a car to a limo service.

Uber has a few advantages over traditional taxi services: no cash changes hands (transactions are all completed on the app), the fees can be seen before the ride is booked, and there’s even the opportunity to split the fare with other passengers. For someone traveling to cities worldwide, this is an absolutely essential app.

  1. Expensify

If anything is consistent in business trips, it’s the various expenses incurred. Keeping track of what you spent where can mean a lot of additional bookkeeping, unless you have a handy app such as Expensify. You can sync credit or debit cards to the app, which will then keep track of what you spent, where you spent it, and with which card.

If for some reason you’re using cash, that’s okay too—just snap a photo of your receipts and Expensify’s SmartScan technology will add it to your expenses. Because time is money, you can also track hours spent and distances traveled, from which you can then create expenses.

  1. ExpressVPN

Traveling—whether you’re using a laptop, smartphone, or tablet—means accessing public Wi-Fi fairly frequently. While it’s first important to be able to find access points, it’s also important to consider the risks of using public Wi-Fi without a Virtual Private Network (VPN). ExpressVPN creates a protected route for your data to travel, protecting you from hackers and computer viruses. Using a VPN to use while traveling is especially important because hackers often prey on travelers who use public Wi-Fi.

  1. Skype

If you’re traveling out of the country (or even out of your cellular area), having Skype will allow you to make free calls to other Skype users. They also have extremely affordable rates for calling non-Skype users, and you aren’t required to sign up for any sort of specialty plan to do so.

Skype also has a messaging service that you can use in place of texting, so it really replaces all the features of a regular mobile phone plan. Video calling is another perk for when you’re away from the family and want to see everyone’s faces (or check up on Fluffy).

  1. Yelp

There are only a few things you can’t live without, the next logical tool would be something to help fill up your belly. With Yelp’s free app, you can search for local restaurants, shops, services, and more. It’s an easy way to figure out what’s available in the area and how each business is rated by its customers.

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Scroll through reviews, pictures, and find additional information about each business, such as hours of operation, price range, what forms of payment they accept, whether or not Wi-Fi is available, full menus, and even directions. Many of the restaurants listed on Yelp allow you to book reservations on the app, as well as order delivery or take-out, all without having to call.

Another added bonus to using Yelp is that there are often deals available that you can’t find on any other app or website. For example, you may find a voucher that will save you a few bucks. Overall, it’s a must-have app for any trip, whether you are traveling for business or for leisure!

It doesn’t’t have to be one or the other. With these seven apps, your trip should feel a lot less like work and be more enjoyable overall. Staying organized while out of town is the key to having a great time. These apps are sure to cut out some of the stresses of being away from home, allowing you to spend less time figuring out the details and more time enjoying the perks of traveling for work.